Privacy Policy

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Privacy Policy

Last Updated: 01/05/2025

This Privacy Policy explains how JDynamics Limited ("JDynamics", "we", "our", or "us") collects, uses, and protects your personal information. This privacy statement aligns with the UK General Data Protection Regulation (UK GDPR) and outlines your rights, our responsibilities, and how we manage data securely and transparently.

1. Scope and Purpose

This privacy policy applies to all interactions with JDynamics, including visits to our website, client engagements, and digital communications. It forms part of our broader privacy policy and terms of use, which govern your access and use of our services.

2. Information We Collect

We may collect the following personal data:

• Identity & Contact Data: Name, organisation, email, phone 
• Technical Data: IP address, browser type, and operating system 
• Client Data: Information provided during the project or service delivery 
• Usage Data: Analytics, preferences, and interactions 

3. How We Use Your Data

Your data is used to:

• Deliver and manage our services 
• Communicate with you 
• Process payments and send invoices 
• Improve site experience and services 
• Comply with legal and regulatory obligations 

We only process data under lawful bases: contract performance, legitimate interest, legal compliance, or explicit consent.

4. Sharing and Third Parties

We never sell personal data. We may share it with:

• Cloud service providers (e.g. Microsoft Azure) 
• Accountants and legal advisors 
• Subcontractors bound by NDAs 

All third-party processors are GDPR-compliant.

5. Data Retention

We retain:

• Project and financial data for 7 years (legal compliance) 
• Marketing data until you unsubscribe 
• Client data per contract or data processing agreement 

6. Security Measures

JDynamics employs strong technical and organisational safeguards:

• Encrypted storage and MFA-secured systems 
• Cyber liability insurance 
• Regular access audits and role-based controls 

7. Your Rights

Under UK GDPR, you have the right to:

• Access and rectify your data 
• Request erasure ("right to be forgotten") 
• Object or restrict processing 
• Withdraw consent where applicable 

Contact us at GDPR_Info@jdynamics.ai to exercise any of these rights.

8. Cookies

We use cookies for performance monitoring and analytics. When you first visit our site, you will be asked to consent. See our [Cookie Policy] for more.

9. International Data Transfers

Where data is processed outside the UK or EEA, we use approved safeguards such as the International Data Transfer Agreement (IDTA).

10. Updates and Acceptance

We may update this privacy statement periodically. Continued use of our site and services confirms your agreement with our privacy policy and terms of use.

11. Contact Us

JDynamics Limited Registered Office: 11 Brickenden Road, Peterborough, PE4 7AY. 

Email: Privacy@jdynamics.ai 

Company Number: 16205214